CFA SOCIETY OF ROCHESTER BYLAWS
ARTICLE 1 – FORMATION
1.1 Name. The name of the corporation is "CFA Society of Rochester" (the "Society").
1.2 Location. The principal office of the Society shall be located at such place as the Board of Directors may determine from time to time.
1.3 Membership in CFA Institute. This Society is a Member Society of CFA Institute.
ARTICLE 2 - DEFINITIONS
For the purposes of the Bylaws, the following are defined terms that may be used herein, as appropriate, in the singular or plural form:
2.1 “Affiliate Member” is an individual who has met the membership requirements set forth in Section 3.3 of the Society Bylaws and whose membership has not been revoked or suspended.
2.2 CFA Institute is a Virginia non-stock corporation.
2.3 “Board” is the Board of Directors of the Society.
2.4 “Bylaws” refers to the Bylaws of the Society as they may be amended from time to time.
2.5 “Chartered Financial Analyst” and “CFA®” are marks of CFA Institute that members authorized by CFA Institute may use as a professional designation.
2.6 “Charterholder” for the purposes of these Bylaws is a person entitled to use the Chartered Financial Analyst and CFA® marks.
2.7 “Code and Standards” is the Code of Ethics and Standards of Professional Conduct, as amended periodically by CFA Institute.
2.8 “In Good Standing” refers to a member who has paid all applicable CFA Institute dues in full and is not currently the subject of a Formal Proceeding or Disciplinary Sanction, as provided in the CFA Institute Bylaws.
2.9 “Member” is used to refer to any member of the Society.
2.10 “Regular Member” is an individual who has met the membership requirements set forth in Section 3.2 of the Society Bylaws and whose membership has not been revoked or suspended.
ARTICLE 3 - MEMBERSHIP
3.1 Classes of Members. The classes of members in the Society are Regular Members, Affiliate Members, and Local Members.
3.2 Regular Member. To become a Regular Member of the Society, an individual shall be a Regular Member or a Regular Member with Retired status of CFA Institute and shall fulfill such other requirements as the Society may impose consistent with the requirements established by CFA Institute.
3.3 Affiliate Member. To become an Affiliate Member of the Society, an individual shall be an Affiliate Member or an Affiliate Member with Retired status of CFA Institute and shall fulfill such other requirements as the Society may impose consistent with the requirements established by CFA Institute.
3.4 Local Member. An individual who is not eligible or who elects not to become a Regular or Affiliate Member may become a Local Member of the Society by submitting an application for Local Membership on such form as the Board may require and paying the Local Member annual dues established by the Board. The Board may reject an applicant for Local Membership for any reason and shall refund the pro rata portion of any dues paid for that year. Local Member have the same rights to participate in Society functions as do Regular and Affiliate Members at the same prices.
3.5 Member Responsibilities.
(a) Each Regular Member and Affiliate Member of the Society shall:
(i) Adhere to all applicable rules and regulations of the Society and of CFA Institute, including but not limited to their Certificate or Articles of Incorporation, as applicable, their Bylaws, the Code and Standards, and other rules relating to professional conduct and membership, all of which may be amended from time to time;
(ii) Be subject to the disciplinary jurisdiction and sanctions of the Society and CFA Institute;
(iii) Submit information relating to professional conduct and activities as the Society or CFA Institute may request;
(iv) Produce documents, testify, and otherwise cooperate in disciplinary proceedings of CFA Institute and adhere to such other applicable requirements as set forth from time to time by CFA Institute and the Society;
(v) Maintain membership In Good Standing with CFA Institute; and
(vi) Pay in a timely manner such dues as the Society may require as a condition of membership.
3.6 Application for Membership. Any individual applying to become a Member of the Society shall file with the Society an application for membership, and in the case of applicants for Regular or Affiliate Membership such additional information or documents as required by CFA Institute.
The Board of Directors shall review all applications for membership in the Society and retains the right to reject any applications. In the event of disagreement concerning administration or interpretation of CFA Institute’s requirements of Regular Members and Affiliate Members, the Society shall have the right to appeal to the CFA Institute Board of Governors. The CFA Institute Board of Governors, or a designated committee thereof, shall have the authority to make final determinations on the application of membership provisions. Any individual applying for Local Membership shall follow such procedures as the Board shall establish from time to time.
3.7 Voting Rights. Each Member shall be entitled to one (1) vote on each matter submitted to the Members for a vote.
3.8 Dues. Any Member who fails to pay timely annual Society membership dues in full shall be automatically suspended from membership in the Society. When payment is made in full, such Member shall be automatically reinstated, subject to the Bylaws.
3.9 Resignation. Any Member may at any time cease to be a Member of the Society by submitting a notice of resignation to the Society President or Secretary. Such resignation shall be effective on receipt, or such other effective date specified in the notice, and acceptance thereof shall not be necessary to make the resignation effective unless the notice so requires. The Society shall notify CFA Institute of the resignation of any Regular Member or Affiliate Member from the Society.
3.10 Suspension or Revocation of Membership. One’s membership in the Society may be suspended or revoked at any time for any violation of Section 3.5. In the case of Regular Member and Affiliate Members, membership in the Society shall be suspended or revoked if his or her membership in CFA Institute is suspended or revoked. A Member whose membership is revoked or suspended shall not be entitled to any rights or privileges of membership.
3.11 Membership List and Member Records. The Society shall keep a list of the names, business addresses, business affiliations, and membership classifications of all Society Members and such other records and information relating thereto as the Board shall determine. The Society shall make a reasonable effort to provide to CFA Institute such
information as CFA Institute may request and that relates to CFA Institute’s activities or to membership in CFA Institute.
3.12 Retired Status. A Regular or Affiliate Member may acquire a Retired Status in the Society if s/he
(a) Has been granted Retired Status by CFA Institute; or
(b) Has been a Regular Member or Affiliate Member of CFA Institute for five years; and
(c) Is no longer substantially engaged in the professional practice of financial analysis, investment management, securities analysis, or other similar profession for compensation; and
(d) Completes an application provided by the Society; and
(e) Fulfills such other requirements as the Society may impose.
ARTICLE 4 - MEETINGS OF THE MEMBERS
(a) All meetings of the Members shall be held at suitable times and places within or without the jurisdiction, as determined by the Board.
(b) There shall be an annual meeting of the Members which shall be held in the last two months of the Society’s fiscal year.
(c) Special meetings of the Members shall be called:
(i) By the Board of Directors or the President; or
(ii) By the Secretary, on receipt of a written petition signed by one-twentieth (1/20) of the Members.
(d) Only business within the purpose or purposes described in the meeting notice shall be conducted at a special meeting.
4.2 Notice of Annual and Special Meetings.
(a) Written notice of meetings shall:
(i) State the date, time, and place of the meeting and, in the case of a special meeting, the purpose or purposes for which the meeting is called; and
(ii) Be delivered, mailed, expressed, or sent by telegraph, facsimile, electronic mail, or other reliable printed or printable communication to each Member to the address, as it appears on the Society membership records, not less than ten (10) or more than sixty (60) days before the meeting date unless a different notice period is required by law.
(b) Notice of any meeting may be waived in writing signed by the Member entitled to notice before or after the date of the meeting. A Member who attends a meeting in person or by proxy:
(i) Waives objection to lack of notice or defective notice of the meeting unless the Member at the beginning of the meeting objects to holding the meeting or transacting business at the meeting; and
(ii) Waives objection to consideration of a particular matter at the meeting that is not within the purpose or purposes described in the meeting notice unless the Member objects to considering the matter when it is presented.
4.3 Quorum. At any meeting of the Members, ten percent (10%) of all Members represented in person or by proxy at such meeting shall constitute a quorum for the transaction of business. If less than a quorum is present in person or by proxy, the President may adjourn the meeting to a fixed time and place determined by the President or Secretary.
(a) A majority of the votes cast in person or by proxy, in hand or, when permitted by applicable law, electronic form, at a meeting at which a quorum is present shall be required for adoption of any matter voted upon, except as otherwise required by the Bylaws, the Certificate of Incorporation, or applicable law.
(b) Any action required or permitted to be taken by the Members may be taken without a meeting if all the Members consent in writing or by electronic email to the adoption of a resolution authorizing the action. The resolution and either the written consent thereto by or electronic mails received from the Members shall be filed with the minutes of the proceedings of the Members.
ARTICLE 5 - BOARD OF DIRECTORS
5.1 Authority and Responsibility. All corporate powers shall be exercised by or under the authority of, and the business of the Society managed under the direction of, the Board, subject to the Bylaws, the Certificate of Incorporation, and applicable law.
5.2 Composition and Qualification.
(a) The number of Directors shall be determined by the Board from time to time. In addition, the President, Vice President, Treasurer, Secretary, and if available and willing to serve, the immediate past Society President ("Past President") shall serve as ex officio Directors.
(b) Regular Members, Affiliate Members and Local Members are eligible for election and service as Directors; provided, however, that a majority of the Directors shall be Charterholders.
5.3 Terms and Elections.
(a) Directors shall be elected by vote of the Members at the annual meeting of Members for a term of one year commencing July 1 next following the date of the annual meeting of Members and until their successors are chosen and qualified.
(b) The President, Vice President, Treasurer, and Secretary shall each serve as a Director for a term concurrent with his or her respective term as an officer of the Society.
5.4 Vacancies. A Director’s vacancy for any reason may be filled by the Board by the appointment of a successor for the unexpired term of the Director whose place is vacant.
(a) Meetings of the Board shall be called by:
(i) The Board;
(ii) The Chair; or
(iii) The Secretary, on the written request of a majority of the Directors.
(b) The date, time, and place of the Board meetings shall be designated by the Board, Chair, or Secretary.
(c) Any one or more Directors or any member of any committee may participate in a meeting of the Board or such committee by means of a conference telephone, video conference or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence at the meeting.
(a) Regular meetings of the Board shall be held, with or without notice, at such dates, times, and places as the Board may determine by vote.
(b) Written notice shall, when required, be sent by the Secretary and shall:
(i) State the date, time, and place of the meeting; and
(ii) Be delivered, mailed, or expressed to each Director at least fifteen (15) days before the meeting date or be given by telephone, telegraph, facsimile, electronic mail, or other reliable means at least twenty-four (24) hours before the meeting date.
(c) The business to be transacted or the purpose of any Board meeting is not required to be specified in the notice or a waiver of notice of any Board meeting.
(d) Notice of any meeting may be waived in writing signed by the individual entitled to notice before or after the date of the meeting.
(e) A Director who attends a meeting in person or through the use of any means of communication by which all Directors may simultaneously hear each other during the meeting shall be deemed to have had timely and proper notice of the meeting.
5.7 Quorum. Except as otherwise provided in the Bylaws or by law, at any meeting of the Board, a majority of the Directors then serving who are present in person or through the use of any means of communication by which all Directors may simultaneously hear each other during the meeting shall constitute a quorum.
(a) Each Director, including ex officio Directors, shall be entitled to one (1) vote, which shall not be voted by proxy.
(b) The act of a majority of the Directors voting at a meeting at which a quorum is present shall be the act of the Board, except as otherwise provided in the Bylaws, the Certificate of Incorporation, or by law.
(c) Any action required or permitted to be taken by the Directors, or any committee of the Board, may be taken without a meeting if all the Directors or members of such committee consent in writing or by electronic email to the adoption of a resolution authorizing the action. The resolution and either the written consent thereto by or electronic mails received from the Directors or committee members shall be filed with the minutes of the proceedings of the meeting.
5.9 Removal. Any Director may be removed at any time with or without cause, at any meeting of the members by a vote of two-thirds of the Members at a meeting at which a quorum is present. In order to hold such a vote, the subject of the removal of a Director must be stated on the agenda of a meeting.
ARTICLE 6 - OFFICERS
6.1 Number, Designation, and Qualifications.
(a) The officers of the Society shall be a President, Vice President, Treasurer, Secretary, and such other officers as the Board may determine.
(b) Regular Members, Affiliate Members and Local Members may serve as officers of the Society; provided, however, that only a Regular or Affiliate Member may serve as President or Vice President.
(c) Any person other than the President may hold more than one office at the same time.
(a) The President shall be the chief executive officer of the Society and, subject to the direction of the Board, shall:
(i) Exercise general supervision and control of the affairs of the Society;
(ii) Preside as “Chair” at all meetings of the members and Board;
(iii) Unless otherwise appointed as a member thereof, be an ex officio, nonvoting member of each Society committee; and
(iv) Have such other duties and powers as prescribed in the Bylaws, the Certificate of Incorporation, by the Board, and by law.
(b) It shall be the President's duty to effectuate all orders and resolutions of the Board.
6.3 Vice President. The Vice President shall:
(a) Perform the duties of the President in his or her absence;
(b) Automatically become the President of the Society in the event of the President's incapacity, resignation, removal, or death; and
(c) Have such other duties and powers as prescribed in the Bylaws, the Certificate of Incorporation, by the Board, and by law.
6.4 Secretary. The Secretary shall:
(a) Act as secretary at all Board and member meetings, including maintaining minutes of such meetings;
(b) Certify the authenticity of Board actions and officer signatures;
(c) Notify the members and Directors of all meetings in accordance with the Bylaws;
(d) Comply with all requests for information from CFA Institute; and
(e) Have such other duties and powers as prescribed in the Bylaws, the Certificate of Incorporation, by the Board, and by law.
6.5 Treasurer. The Treasurer shall:
(a) Oversee the receipt and disbursement of all funds;
(b) Maintain the Society's financial records and statements;
(c) Submit an annual financial statement and budget to the Board and such other statements as the President may require; and
(d) Have such other duties and powers as prescribed in the Bylaws, the Certificate of Incorporation, the Board, and by law.
6.6 Election and Term.
(a) Elected Officers.
(i) The officers shall be elected by the Directors immediately following the annual meeting of Members.
(ii) Each elected officer shall serve for a term of one year, commencing on July 1 following his or her election and continuing until the choosing and qualification of his or her successor.
(b) Appointed Officers. Officer positions other than those listed in Sections 6.1 immediately above may be appointed by the Board at any time and shall hold office for such term as the Board may determine.
6.7 Vacancies. A vacancy in any office, except as otherwise provided in the Bylaws, may be filled by the Board for the unexpired term of the officer whose place is vacant and until a successor is elected or appointed.
6.8 Removal. An Officer elected or appointed by the Board of Directors may be removed from his or her offices with or without cause by the vote of two-thirds of the Directors then in office.
ARTICLE 7 - COMMITTEES
7.1 Creation and Requirements.
(a) The Board may establish one (1) or more committees to perform such duties as prescribed by the Board, the Certificate of Incorporation, or the Bylaws, provided that such duties are not prohibited by applicable law.
(b) Except as otherwise provided in the Bylaws, each committee shall act under the supervision and control of the Board and the Board shall have the authority to remove any chair or member of a committee.
(c) Except as permitted by law and specified in the Bylaws or a resolution of the Board, no committee shall perform any function of corporate power, policy-making, or management.
(d) Each committee and subcommittee shall adhere to the same procedural requirements as applicable to the Board for notice of meeting, quorum, and voting.
7.2 Committee Chair and Members. Except as otherwise provided in the Bylaws:
(a) The chair of each committee shall be a Member;
(b) The chair of each committee shall be appointed by the President of the Society, with the approval of the Board, to serve for a term of one (1) year or such longer period as the Board may determine and shall serve until his or her successor is selected and qualified, provided, however, that no individual shall serve as a committee chair for more than three (3) consecutive years except to the extent his or her successor has not been selected and qualified;
(c) Each member of a committee shall be a Member except to the extent that the Board shall determine otherwise; and
(d) The chair of each committee, with prior approval of the Board, shall appoint the other members of the committee to serve for a term of one (1) year or such longer period as the Board may determine and shall serve until his or her successor is selected and qualified, provided, however, that no individual shall serve as a member of a committee (including anytime as committee chair) for more than six (6) consecutive years except to the extent his or her successor has not been selected or qualified.
7.3 Subcommittees. Except as otherwise set forth in the Bylaws, a committee may create one (1) or more subcommittees and shall determine the subcommittee chairs, members, and terms of members. All actions taken by subcommittees shall be subject to review and approval by the appointing committee, or as otherwise set forth in the Bylaws.
7.4 Reports of Committees. Each of the committees shall submit a written report to the Board at least once each fiscal year covering the committee activities since the previous report.
7.5 Nominating Committee. The Board of Directors shall appoint annually at least sixty (60) days prior to the annual meeting of Members a Nominating Committee of three (3) persons, one of whom shall be designated Chairman. The Nominating Committee shall nominate persons for the office of President, Vice President, Treasurer, Secretary and for Directors. The Secretary of the Society shall send to each Member of the Society, at least fifteen (15) days before the annual meeting of Members, a copy of the proposed nominees for officers and Directors. Any Regular Member of the Society, however, may offer nominations from the floor at the annual meeting of the Members, provided that such Member has submitted to the Secretary not later than ten (10) days before the annual meeting of members, a notice signed by not less than fifteen (15) Members of the Society stating the names of the proposed nominees.
ARTICLE 8 – FINANCES
8.1 Fiscal Year. The fiscal year of the Society shall begin on July 1 of each year, unless otherwise determined by the Board.
8.2 Dues. The Board shall establish, and may change, dues for Members of the Society. For Regular Members and Affiliate Members, Society dues shall be in addition to, and not in lieu of, CFA Institute dues. Such dues may be set at levels and for classification of Members as determined by the Board.
8.3 Pursuant to an agreement between the Society and CFA Institute, CFA Institute will bill and collect membership dues for the Society from Regular and Affiliate Members.
ARTICLE 9 - PROFESSIONAL CONDUCT
9.1 Adoption. The Society adopts the CFA Institute Code and Standards, which are incorporated by reference. All Regular Members and Affiliate Member must comply with the provisions thereof.
9.2 Enforcement. The Society and its Board:
(a) Delegate to CFA Institute Professional Conduct Program all authority and responsibility for enforcement of the Code and Standards with respect to all Regular Members and Affiliate Members of the Society; and
(b) Shall report to CFA Institute any violations of the Code and Standards that come to the Society's attention.
9.3 Charges. Any person may, in writing, address the Society or an officer or Director thereof concerning a charge or charges of breach of the Code and Standards by a
Regular or Affiliate Member. The Board shall promptly forward all such complaints to the CFA Institute Professional Conduct Program. The complainant may request that the complaint remain sealed until it is received by CFA Institute.
ARTICLE 10 – AMENDMENT OF THE BYLAWS
10.1 Proposal for Amendment. A proposed amendment of the Bylaws shall be sponsored by at least four (4) Directors and shall be submitted to the Secretary at least seven (7) days before the next meeting of the Board. The Secretary shall forward the proposed amendment to all Directors at least three (3) days before the meeting.
10.2 Adoption of Amendment.
(a) An amendment to the Bylaws shall be adopted when approved by two-thirds of the Directors. Members of the Society must be provided with a copy of the new Bylaws within 30 days of the adoption. The Amendment shall take effect upon notification.
(b) Except to the extent prohibited by law, the CFA Institute Bylaws are incorporated by reference, and amendments to those Bylaws are also incorporated by reference without the necessity of further action.
ARTICLE 11 - INDEMNIFICATION
11.1 Indemnity. Every Director, Officer, and Member of the Society and their heirs, executors, and administrators, respectively, shall from time to time and at all times be indemnified and saved harmless out of the funds of the Society, if the funds so permit, from and against:
(a) All costs, charges, and expenses that such Director, Officer, or Member sustains or incurs arising from any action, suit, or proceeding that is brought, commenced, or prosecuted against him or her for or in respect of any act, deed, matter, or thing whatsoever made, done, or permitted by him or her in or about the execution of his or her duties pursuant to the Bylaws; and
(b) From and against all other costs, charges, and expenses that he or she sustains or incurs arising from or in relation to the affairs of the Society except such costs, charges, or expenses as are occasioned by his or her own willful neglect or default.
ARTICLE 12 - DISSOLUTION
(a) The Society may be dissolved by a three-quarter vote of the Members.
(b) In the event of the liquidation or dissolution of the Society:
(i) No member shall be entitled to any distribution or division of its property or its proceeds; and
(ii) All funds and property of the Society shall be transferred to or applied for the benefit of one or more not-for-profit corporations or organizations, as then defined by the tax laws to which the Society must adhere, as selected by the Board, and by any court that may exercise jurisdiction over such liquidation or dissolution, if any.